Please use the event online registration form (click the red box with text Register here) to register for the event. Registration applies for in-person attendance. All participants and presenters should register for the conference.
We are looking forward to welcoming you!
Regarding practical arrangements, registration and hotel booking, and cancellations please contact:
Rovaniemi-Lapland Congresses University of Lapland Email: congress[at]ulapland.fi
Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs. The registration fee includes:
There is a separate fee for Conference dinner in Lappia Hall (Tuesday 14 November): 70 €
Due to the invasion of Ukraine by the Russian Federation, registration for the Rovaniemi Arctic Spirit 2023 conference is not open to employees of a Russian or Belarusian company/organization/institution.
Please choose your registration category on the online registration form. The options are:
*Student prices are offered to degree students (Bachelors and Masters degree or equivalent) and PhD students.
** Your invite will specify which category to use, either Invited Speaker or Invited Guest.
Media participants, please contact anne.raja-hanhela(at)ulapland.fi
The conference registration fees are:
Early bird price: 150 € until 8 October 2023
Regular price: 200 € until 25 October 2023
Student price: 90 €
*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)
Members of the media can get accredited for the Conference by contacting Communications specialist Anne Raja-Hanhela at anne.raja-hanhela(at)ulapland.fi
As we have a limited number of places to offer especially for on-site participation all cancellations must be made in writing to Rovaniemi-Lapland Congresses (congress@ulapland.fi).
Registration fee will be refunded if cancellation is received by 25 October 2023. No refunds will be made after this date. Please note that a processing fee of 30 € will be deducted from all refunds. Transferring registration to another participant is free of charge.
In-person participation: registration closes on Wednesday 25th October 2023.
The conference organizers have made bulk reservations for the conference guests in six hotels in Rovaniemi. Booking via conference registration form: The prices below are only for those bookings done via Rovaniemi-Lapland Congresses. The price is per day, including breakfast buffet, service and VAT. Original Sokos Hotel Vaakuna: standard single room 135 €/night, standard double room 140 €/night
Scandic Pohjanhovi: standard single room 139 €/night, standard double room 159 €/night
Arctic City Hotel: Classic room 1-2 persons per room 158 €/night
Arctic Light Hotel: Magic room 1-2 h persons per room 179 €/night, Arctic room 1-2 persons per room 199 €/night Please inform any changes to the Rovaniemi-Lapland Conferences (not directly to the hotel) by email congress@ulapland.fi. NB! The registration fee does not include accommodation, hotel fees are to be paid directly to the hotel onsite. If you prefer billing, please inform us in the registration form. We have to check the possibilities of billing from each hotel.
Booking directly from the hotel:
The price is per day, including breakfast buffet, service and VAT. Hotel Aakenus: single room 115 €/night, double room 125 €/night
Hotel Santa Claus: standard single room 154 €/night, standard double room 159 €/night, superior single room 183 €/night, superior double room 189 €/night
Cancellation policy for hotel bookings made via registration from/Rovaniemi-Lapland Congresses:
The venues for this years event are:
Korundi House of culture
Lapinkävijäntie 4 FI-96100 Rovaniemi Finland +358 16 322 2822 info(at)korundi.fi
Information on accessibility >
and
Arktikum Science Centre
Pohjoisranta 4 FI-96200 Rovaniemi Finland +358 16 322 23260 info(at)arktikum.fi
Rovaniemi is about 800 km north from Helsinki, the capital of Finland. The city is easily reached by air and train. There are international flights to Helsinki, and domestic flights from Helsinki to Rovaniemi. The flight to Rovaniemi takes about one hour, with several flights every day.
The train journey from Helsinki to Rovaniemi takes about 10 hours and is a good alternative if there is time to spare as this offers a good opportunity to see more of Finland.
All major car rentals have an office in Rovaniemi for those who are interested in traveling around the surrounding areas and Lapland by themselves.
For transportation from the airport to the city centre consult your options at the airport website. * The Airport Express - bus might not be available as it does not operate regularly outside of the season.
Taxi companies available:
Lähitaxi: +358 (0)200 88 000
Menevä: +358 (0) 800 02120
The railway station is located about 1.5 kilometres from the city centre. There is no direct bus connection from the railway station into the city centre. The easiest way is to either walk or to take a taxi.
Conference language is English.
Finland’s time zone is GMT + 2 hours (daylight saving time, GMT +3). Check the local weather>