The registration fees include:

- Admission to all sessions
- Conference materials
- Coffee/tea and lunches during breaks mentioned in the programme
- Evening Reception on Tuesday 12 Nov

*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)

Payments

The registration fees include the VAT 0%. Please note that all payments must be made in advance and in euros (€).

Please choose your payment type on the online registration form. The options are
- Online bank transfer (Finnish banks)
- Online credit card payment (Visa, MasterCard, American Express)
- Invoice. The invoice will be sent to you separately by the conference office. Please remember to specify invoicing address on the registration form. Invoicing fee 10 € will be added to all invoices.

Cancellation Policy

All cancellations must be made in writing or by email to the conference office. If you do not cancel your participation at all, you will be charged the full fee.

For cancellations received by 1 November 2019 the paid registration fee will be refunded. No refunds will be made for cancellations made after this date. Please note that a processing fee of 50 € will be deducted from all refunds.

Hotels and Room Rates

The conference organizers have made bulk reservations in seven hotels in Rovaniemi. These rates are valid only for reservations made through Rovaniemi-Lapland Congresses: Hotels and room rates

Please note that all hotel fees are to be paid directly to the hotel onsite (no deposit is required). The hotels accept all major credit cards.

Booking on the Online Registration Form

Please add your booking on the online registration form. All reservations and possible changes and cancellations to reservations will be handled through Rovaniemi-Lapland Congresses. Your hotel reservation will be confirmed together with your conference registration. Room rates include buffet breakfast, service and VAT. Reservations will be made on a first come-first served basis.

Cancellation Policy

• Cancellations for hotel bookings must be made in writing to Rovaniemi-Lapland Congresses three (3) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Booking may be cancelled later than three (3) days due to illness (doctor’s certificate required).
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Language:
Conference language is English.

Time and weather:
Finland’s time zone is GMT + 2 hours (daylight saving time, GMT +3).
Check the local weather>

How to get there

Rovaniemi is easily reached by air and train. The city is about 800 km north from Helsinki, the capital of Finland. There are frequent international flights to Helsinki, and domestic flights from Helsinki to Rovaniemi. The flight to Rovaniemi takes about one hour, with several flights every day.

The train journey from Helsinki to Rovaniemi takes about 10 hours and is a good alternative if there is time to spare as this offers a good opportunity to see more of Finland. 

All major car rentals have an office in Rovaniemi for those who are interested in traveling around the surrounding areas and Lapland by themselves.

How to get from the airport to the hotels

Airport Express – bus from Airport to the city centre and back – drives to all the centre hotels as well as bus station, ca. 15 minutes, price 7 € / person. Airport Express departs from the airport after every flight arrival. Check your hotel reception about the pickup time from your hotel back to the airport. For further information call +358 (0)16 – 362 222.

Airport Taxi: Cars available at the airport when flights arrive. Airport Taxi transports in the city area and surroundings. Price 10-12 € / person, takes more than one customer at the same time (car pool). For further information call +358 (0)16 – 362 222.

Normal Taxi: Price from the airport to the city centre ca. 20 €. Phone +358 (0)200 88 000.

The railway station is located about 1.5 kilometres from the city centre. There is no direct bus connection. The easiest way to get to the hotel is to either walk or to take a taxi.

Useful links

Finnair >
Norwegian >
Trains >
Bus schedules >

Your window to Finland >

Lapland Finland >

Welcome to Rovaniemi >