The registration includes:

Participants are encouraged to register in advance and as early as possible in order to benefit from lower registration fees as well as cheaper flight costs.
The registration fee includes:

• admission to all sessions, including
• admission to pre-event Matinee: Arctic Narratives (Monday 13 November)
• lunches and coffee/tea during breaks mentioned on the programme
• conference materials
• Welcome reception in Korundi (Monday 13 November)

There is a separate fee for Conference dinner in Lappia Hall (Tuesday 14 November): 70 €

Due to the invasion of Ukraine by the Russian Federation, registration for the Rovaniemi Arctic Spirit 2023 conference is not open to employees of a Russian or Belarusian company/organization/institution.

Registration categories

Please choose your registration category on the online registration form. The options are: 

• Participant 
• Student participant*
• Organiser
• Invited Speaker**
• Invited Guest

*Student prices are offered to degree students (Bachelors and Masters degree or equivalent) and PhD students.

** Your invite will specify which category to use, either Invited Speaker or Invited Guest. 

Media participants, please contact
anne.raja-hanhela(at)ulapland.fi

Participation fees

The conference registration fees are:

Early bird price: 150 € until 8 October 2023

Regular price: 200 € until 25 October 2023

Student price: 90 €

*Students: please send a proof of a full-time student status (ID card or letter from your institution or program director) to the conference office by email (congress@ulapland.fi)

Media accreditation

Members of the media can get accredited for the Conference by contacting Communications specialist Anne Raja-Hanhela at anne.raja-hanhela(at)ulapland.fi

Cancellation Policy

As we have a limited number of places to offer especially for on-site participation all cancellations must be made in writing to Rovaniemi-Lapland Congresses (congress@ulapland.fi).

Registration fee will be refunded if cancellation is received by 25 October 2023. No refunds will be made after this date. Please note that a processing fee of 30 € will be deducted from all refunds. Transferring registration to another participant is free of charge.

Registration deadlines

In-person participation: registration closes on Wednesday 25th October 2023.  

 

Accommodation

The conference organizers have made bulk reservations for the conference guests in six hotels in Rovaniemi.

Booking via conference registration form: 
The prices below are only for those bookings done via Rovaniemi-Lapland Congresses. The price is per day, including breakfast buffet, service and VAT.

Original Sokos Hotel Vaakuna: standard single room 135 €/night, standard double room 140 €/night

Scandic Pohjanhovi: standard single room 139 €/night, standard double room 159 €/night

Arctic City Hotel: Classic room 1-2 persons per room 158 €/night

Arctic Light Hotel: Magic room 1-2 h persons per room 179 €/night, Arctic room 1-2 persons per room 199 €/night

Please inform any changes to the Rovaniemi-Lapland Conferences (not directly to the hotel) by email congress@ulapland.fi.

NB! The registration fee does not include accommodation, hotel fees are to be paid directly to the hotel onsite. If you prefer billing, please inform us in the registration form. We have to check the possibilities of billing from each hotel.

Booking directly from the hotel:

The price is per day, including breakfast buffet, service and VAT.
Hotel Aakenus: single room 115 €/night, double room 125 €/night

• Booking by email: hotelaakenus@gmail.com
• Mention “Arctic Sprit” to get this event price
• Price valid until 13 October according to availability.
  

Hotel Santa Claus: standard single room 154 €/night, standard double room 159 €/night, superior single room 183 €/night, superior double room 189 €/night

• Booking directly from the website: https://santashotels.fi/en/
• The booking code is ALLRAS1113
• Cancellation policy: Cancellation free of charge 3 days prior to arrival. Full amount of accommodation is charged via email payment link, due date set on when cancellation policy expires.
• Rooms are bookable until 13.10.2023. After this you can make reservations from our availability, with current rate at the time.

Cancellation Policy

Cancellation policy for hotel bookings made via registration from/Rovaniemi-Lapland Congresses:

• Cancellations must be made in writing to Rovaniemi-Lapland Congresses three (3) days prior to the planned date of arrival at the latest.
• All bookings cancelled later than this or bookings not cancelled at all will be invoiced in full.
• Booking may be cancelled later than three (3) days due to illness (doctor’s certificate required).
• Without prior notice of late arrival, hotels have the right to give a reserved room away after 18:00. Please inform of late arrival in the note-field of your booking.

Venue

The venues for this years event are:

Korundi House of culture

Lapinkävijäntie 4
FI-96100 Rovaniemi
Finland

+358 16 322 2822
info(at)korundi.fi

Information on accessibility >

and

Arktikum Science Centre

Pohjoisranta 4
FI-96200 Rovaniemi
Finland

+358 16 322 23260
info(at)arktikum.fi

Information on accessibility >

Transportation

Rovaniemi is about 800 km north from Helsinki, the capital of Finland. The city is easily reached by air and train. There are international flights to Helsinki, and domestic flights from Helsinki to Rovaniemi. The flight to Rovaniemi takes about one hour, with several flights every day.

The train journey from Helsinki to Rovaniemi takes about 10 hours and is a good alternative if there is time to spare as this offers a good opportunity to see more of Finland. 

All major car rentals have an office in Rovaniemi for those who are interested in traveling around the surrounding areas and Lapland by themselves.

From the airport or railway station to the city centre 

For transportation from the airport to the city centre consult your options at the airport website. * The Airport Express - bus might not be available as it does not operate regularly outside of the season. 

Taxi companies available:

Lähitaxi: +358 (0)200 88 000

Menevä: +358 (0) 800 02120 

The railway station is located about 1.5 kilometres from the city centre. There is no direct bus connection from the railway station into the city centre. The easiest way is to either walk or to take a taxi.

Language:

Conference language is English.

 

Time and weather:

Finland’s time zone is GMT + 2 hours (daylight saving time, GMT +3).
Check the local weather>

 

Useful links

Finnair >
Norwegian >
Trains >
Bus schedules >

Your window to Finland >

Lapland Finland >

Welcome to Rovaniemi > 

Code of conduct 

Rovaniemi Arctic Spirit is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity or religion (or lack thereof). We do not tolerate harassment of conference participants in any form. Sexual language and imagery is not appropriate for any conference venue, including dinners and receptions, social and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without any compensation at the discretion of the conference organisers.